Bring structure to internal project requests across your company

What is an internal project request intake form?

An internal project request intake form lets teams inside a company ask for work from a central squad, capturing scope, priority, and stakeholders in a consistent way.

Pain points

• Slack messages turning into hidden, undocumented projects
• No unified way to compare urgency and impact across requests
• Teams committing to work without full context or alignment

How Intakly helps

• Channel every request through a single intake form
• Use AI to summarize goals, risks, and dependencies
• Give leaders a clearer view of what the team is being asked to do

Who this is for

• Marketing Hubs
• Central Product Teams
• Operations Squads

FAQ

• Will this slow teams down? The form is short and focused. It replaces long threads with a single, structured message your team can act on.
• Can we adapt questions for each function? Yes. You can keep a shared core and add sections for marketing, product, or operations-specific details.
• Can AI help prioritize requests? AI can flag projects with high impact or tight deadlines so they are reviewed first, but final prioritization remains with your leadership.

Details

What this use case is

This use case is for teams that receive project requests from across the company—marketing campaigns, landing pages, internal tools, experiments—and need a consistent way to capture what is being asked.

How AI Intake Forms helps

AI reads each internal request and extracts the essentials: the problem, the desired outcome, key stakeholders, and timing. It produces a short brief your team can review without digging through message history.

Key benefits

• Less time spent asking basic follow-up questions
• Clearer expectations about what “done” looks like for each request
• A transparent backlog that shows who asked for what, and when

Example workflow

1. Share the internal request form with all teams that ask for work.
2. Requesters describe the problem, audience, and desired outcome.
3. AI summarizes and tags requests by function, urgency, or theme.
4. Your central team reviews, prioritizes, and assigns accepted projects.
5. Completed work stays linked to the original intake for future reference.

Call to action

Stop managing internal project requests purely through chat. Use AI-powered intake to turn every ask into a structured brief your team can actually deliver on.